Al-Faizun Academy Reviewed

Administrative Officer

Abuja Full-Time
Applications closed
Posted 1 month ago No longer accepting applications

Job summary

The Administrative Officer will provide effective administrative and operational support to ensure the smooth, organised, and efficient running of the school.\nThe successful candidate will be responsible for maintaining accurate records, coordinating office activities, handling official correspondence, supporting communication with parents and staff, assisting with school programmes, and ensuring that administrative procedures are properly implemented.

Responsibilities

  • Manage the day-to-day administrative operations of the school office.
  • Maintain accurate, organised, and up-to-date physical and digital records of students, staff, correspondence, and other school documents.
  • Receive, process, file, and distribute official correspondence, letters, notices, forms, and other administrative documents.
  • Prepare and format official letters, memos, reports, notices, minutes, schedules, and other documents as directed by management.
  • Serve as an important point of contact between school management, staff, parents, visitors, and external stakeholders.
  • Receive and respond to routine enquiries from parents, students, staff, and visitors professionally and courteously.
  • Assist with student admission, registration, withdrawal, transfer, and other administrative processes.
  • Support the maintenance of accurate student attendance, staff attendance, contact information, and other administrative records.
  • Assist management in monitoring staff punctuality, attendance, leave applications, permissions, and other administrative matters.
  • Coordinate appointments, meetings, schedules, and administrative activities as assigned by the Head Teacher.
  • Prepare meeting agendas, attendance records, minutes, and follow-up documentation when required.

    • Requirements

  • Bachelor's degree, HND, or equivalent qualification in Business Administration, Public Administration, Management, Office Administration, Education, or a related field.
  • Previous experience in school administration, office administration, or a similar role is an advantage.
  • Excellent written and verbal communication skills.
  • Strong organisational and time-management skills.
  • Good knowledge of Microsoft Office and/or Google Workspace.
  • Ability to maintain accurate records and manage multiple administrative tasks.
  • Good interpersonal and customer-service skills.
  • Ability to communicate professionally with parents, staff, students, visitors, and external stakeholders.
  • Strong attention to detail and accuracy.
  • Ability to handle confidential information with discretion.
  • Good problem-solving and decision-making abilities.
  • Ability to work independently and as part of a team.

    • Office location

    7, Stephen Irune Close, Off Mamman Shuaibu Lafiya Street, Off Ishaya Shekari Crescent, 2nd Avenue (Setraco), Gwarinpa, Abuja.