Virtual Assistant

• Manage emails, calendars, appointments, and meeting schedules.

• Prepare documents, reports, presentations, and spreadsheets.

• Conduct online research, compile information, and maintain accurate records.

• Coordinate meetings, follow up on assigned tasks, and manage deadlines.

• Handle professional correspondence and respond to enquiries when required.

• Organise digital files, databases, and administrative records.

• Support project coordination and monitor task progress.

• Assist with data entry, reporting, and other operational duties.

• Maintain confidentiality and handle sensitive information responsibly.

• Bachelor’s degree or equivalent university qualification.

• Minimum of 3 years of relevant work experience in virtual assistance, administration, executive assistance, or a similar role.

• Excellent written and spoken English.

• Strong organisational, communication, time-management, and multitasking skills.

• Proficiency in Microsoft Office and Google Workspace.

• Ability to work independently, solve problems, and meet deadlines with minimal supervision.

• Strong attention to detail, professionalism, and discretion.

• Must be available to work according to US business hours.

• Must have a reliable laptop, stable high-speed internet connection, backup power, and a quiet workspace.

Required Tools and Software

• Communication: Gmail, Slack, Microsoft Teams, Zoom, or Google Meet.

• Productivity: Google Workspace (Docs, Sheets, Drive, Calendar) and Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Task Management: Trello, Asana, ClickUp, or Notion.

• Scheduling: Google Calendar, Calendly, or similar scheduling tools.

• AI Assistance: ChatGPT or similar AI tools for research, drafting, and productivity.

• File Management: Google Drive, Dropbox, or OneDrive.

Candidates should be proficient in the core productivity tools and willing to learn other platforms required for the role.